AGM Minutes

October 3, 2013 in Previous Events

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MINUTES: L. Esteban – Recorder

AGENDA – NEIGHBOURHOOD CELEBRATION & 1st GENERAL MEETING

Date: Wednesday September 18, 2013

Time frame: 5:00 pm to 7:30 pm

Location: Elmwood East Kildonan Active Living Center, 180 Poplar Ave

Agenda:

  • 5:00 – 5:30pm Registration
  • 5:30pm Welcoming, Opening Greeting & Community Feast
    • Hosted by CNRC Executive Director
      • Welcoming by Dale Karasiuk
      • Thank you to Community in attendance and Charlee’s Restaurant for catering and to Charlie himself
      • blessing- Robb Massey
  • 6:00pm Guest Speaker(s)
    • Guest Speaker- MLA Matt Wiebe
      • Province of Manitoba – Housing and Community Development
        • Minister Kerri Irvin-Ross sends her warmest regards
        • acknowledge- Councillor Thomas Steen and MLA Jim Malloway
  • Neighbourhoods Alive! representative-
    • Joy Goertzen- Executive Director- Community and Cooperative Development
      • 27  Projects from the Neighbour Renewal Fund this year- 2 intakes per year- www.neighbourhoodsalive.mb.ca
  • CNRC resident member-
    • Theresa Tougas- Member of Advisory Committee spoke on behalf of the Chalmers Neighborhood Renewal Corporation
  • 6:15 pm Annual General Meeting Aspects
    • Chaired by Rhonda Lorch-
      • Support to Neighbourhood Renewal Corporations in Manitoba
      • Outlined Robert’s Rules of Order
      • Principles of Governance- motions moved and seconded and discussion, questions can take place after seconding
      • Voting Procedures- members received red and green cards to vote
        • red- not in favour
        • green- in favor
    • Motions require clear majority to pass as determined by Chair
  • General Business
    • Appoint minute taker – motion to approve Leilani Esteban recorder
      • moved and seconded – clear majority in favour- Motion Carried
    • Approval of agenda – motion to approve agenda as presented
      • moved and seconded- clear majority in favour- Motion Carried
    • Appointment of Auditor – motion to approve Haworth & Co. as Auditor for Fiscal year ending March 2014
      • moved and seconded- clear majority in favour- Motion Carried
    • Incorporation: Announcement
      • Incorporated by the Government of Manitoba
    • By-Law review & approvals-
      • By- Laws developed to have oversight of Board and direction of CNRC- have been posted for the past 21 days and will be approved by an omnibus direction- all Bylaws at once
      • motion to approve the inaugural bylaws for renewal corporation as presented
      • moved and seconded – clear majority in favour – Motion Carried
    • Elections/Appointments
      • Minimum of 7 and Maximum of 15 members
      • 14 members have let their name stand from the transition of Neighbourhood Advisory Committee in Chalmers (NACC) to CNRC
        • Jennifer Dijk
        • Leilani Esteban
        • Dee Gilles
        • Roy Hargrave
        • Robb Massey
        • Con Gislason
        • Cath McFarlane
        • Theresa Tougas
        • Holly Turner
        • Liz Plett
        • Martin Landy
        • Stormie Duchnycz
        • Nelson Sanderson
        • Lorraine Kehler
        • Motion to approve appointment of 14 members in the transition of Neighbourhood Advisory Committee in Chalmers (NACC) members to CNRC Board
        • Moved and seconded – clear majority in favour – Motion Carried
        • Motion from the floor to nominate Chalmers resident, MJ Mackie for the remaining Board position
        • No other nominations from the floor
          • MJ Mackie accepted the nomination
          • Moved and seconded – clear majority in favour- Motion Carried
          • next Board meeting will determine which members will do 1 year terms or 2 year terms
  • Update to the Community
  • Chalmers 5 Year Neighbourhood Plan (to be adopted)- on website, Facebook, and can be requested via email or in person at 180 Poplar Ave.
    • General overview of 5 Year direction setting Plan provided by the Executive Director
    • Posted and available for review at 180 Poplar and on website
    • Community Roadmap Visual provide as background- thank you to Donna Lee Munro for leadership/support in preparing roadmap and highlighting key priorities
    • Motion to approve the inaugural 5 year Chalmers Neighbourhood Plan
      • moved and seconded – clear majority in favour- Motion carried
  • Motion to adjourn
    • moved and seconded – clear majority in favour- Motion carried
    • Annual CNRC Work Plan
      • Brief overview provided by Executive Director
      • Complimentary document to guide NRC direction for specific Action Items in support of the 5 Year Neighbourhood Plan
      • Annual Work Plan to be formally approved at CNRC Board level
      • CNRC will give community an update on the 5 Yr Plan and Annual Work Plan at least once a year
    • Community Visual- Procter Brothers production (4 part video) was presented
      • Production based on resident, NACC membership and stakeholder feedback and interviews in combination with community based visuals
      • 7:00 pm Questions and Answers
        • No specific Q/A from the floor
  • 7:15 pm Appreciation and Grand Prize Draw
    • Special Thank you to:
      • Local Colors Art Group
      • Woodshop Carvers at Elmwood EK Active Living Centre
      • All event speakers
      • Garth Palanuk
      • HMCS Jazz Band
      • Youth Groups and Volunteers
      • Christian and Proctor Brothers
      • Rhonda Lorch
      • Event Coordinator and Consultant- Michelle Holland
      • Perry and Ali from NA!
      • All those in attendance
      • Thanks to all the NACC members!
      • Nelson Sanderson THANKS Dale Karasiuk for all his hard work!!!
  • Two Door Prize draws and Grand Prize draw (from survey submission)
  • 7:20 pm Adjournment & Networking -Brief closing comments from Executive Director